Instructions for organizers

For the successful running of the event that you are organizing at MSH Bordeaux, we ask you to respect the conditions of use of Room 1 made available to you.

  • General use occurs during opening hours from 8:30 a.m. to 7:00 p.m., Monday to Friday (access from 8:30 a.m.).
  • This space is subject to the Labor Code and public regulations.
  • The invitation and welcome is done under your responsibility requiring your presence 10 minutes before the arrival of your guests and after their departure.
  1. Definition of premises made available

Room 1 (ground floor, access for people with reduced mobility) is a room dedicated to breaks (morning and afternoon), lunches and cocktails as part of research seminars, conferences, symposia, with a capacity maximum regulation of 35 people standing.

  1. Reservations

The procedure for reserving Room 1 can be found at: https://www.mshbx.fr/reservation-salle-1/

Unless contraindicated on your part, MSH Bordeaux may also communicate the program of events to its mailing list.

  1. Insurance / Health & safety

In the event of damage or accident, you will be responsible for covering participants and equipment brought or used on site.

You will need to ensure that it is working properly and take out protection if necessary.

You must respect the safety standards in force in your establishment and within MSH Bordeaux, inform your supervisory authorities in advance if the nature of the event requires it.

It's forbidden :

  • to smoke on the premises;
  • to introduce anything prohibited by law or regulations of the Labor Code;
  • to place equipment: in the aisles provided for circulation and evacuation of the public, in front of the emergency exits.
  • not to block emergency exits, to leave them closed and to only use them in the event of an emergency evacuation (an outdoor assembly location will be indicated to you).
  1. Before the event, you agree to:
  • manage a registration system making it possible to establish a list of participants and possibly maintain a signature list;
  • familiarize yourself with the premises before the event in order to be able to direct participants there;
  • provide people to welcome your participants and organize yourself so that they can access the premises independently during opening hours (if necessary, provide a reception agent);
  • arrive at least 10 minutes before the scheduled arrival of participants to prepare for the welcome;
  • take all measures to ensure that participants only use the reserved rooms and annexes made available for the event;
  • respect the capacity of Room 1;
  • respect the powers allowed by the electrical supplies
  1. At the end of use, you must ensure:
  • collect all waste in the containers provided – remove the glass (not managed by MSH Bordeaux);
  • store the equipment and clean the room provided – maintenance and cleaning equipment is provided;
  • put Room 1 back in order;
  • vacate the premises ready for next use at the end of your reservation slot and no later than 7 p.m.
  1. Contact and organization

Carmen Cadran (Reception agent – ​​05 57 12 10 00 – reservation@mshbx.fr ) is your contact for matters concerning the holding of the event. She will guide you in the installation and preparation of Room 1.

Please contact the Reception Agent ahead of the event to clarify the conditions of use of Room 1.